Meeting Minutes

Why is it important for businesses to track meeting minutes?

Taking meeting minutes is important for documenting meeting details, such as what the group discussed, reviewed reports, proposed activities and/or topics for future meetings. These meeting details allow those in attendance to recall important information and prepare for upcoming meetings. While also allowing those who couldn't attend, access to the businesses updates discussed.

Documenting meeting minutes is also useful in tracking company progress, hence Project Eucalyptus’ oversight. We may review reports and project progress to identify areas to optimize work processes, key points, strengths, and weaknesses of particular project tasks. Meeting minutes give us the opportunity to reflect and compare with previous meetings. Minutes also serve as time-stamped documentation where we can track who leads projects and maintain team accountability.

The Shea Center Meeting Minutes

  1. Meeting Name/Focus: Team Meeting

Date: Friday, January 19, 2024

Time: 11:00 AM -12:30 PM

In Attendance: Alecia Mosley, Ashley Wilson, Jada Martin, Katie Taylor

  1. Agenda:

    1. Hours, Clock-Ins 

    2. Final Evals 

  2. Shea

    1. Ashley 2, Katie 5, cap 

    2. Group Feedback on clients

    Eucalyptus

    1. Katie & Ashley, survey draft of 25 qualitative research questions due by Feb 15

    2. Topic: Current client’s processes of access to treatment in KY 

    3. https://www.similarweb.com/amp/blog/research/market-research/qualitative-research-question-examples/

  3. Mango 

    1. Social Media

      1. Content contribution calendar posted in the portal

    2. Shea Day 

      1. Attend a health and wellness event by March 1 

      2. Budget review

         

  4. Meeting Name/Focus: Team Meeting

Date: Friday, January 5, 2024

Time: 11:30 AM -12:30 PM

In Attendance: Alecia Mosley, Ashley Wilson, Sarah Hargan, Katie Taylor

Agenda: NEW YEAR Check-In

Alecia's schedule change, Admin Fridays

  1. Moved Ashley to 10 am Fri Sup and Katie still at 1p Fri Sup

  2. Keep Sarah on Tues 2p Sup

  3. Hours/clock-ins resume week of 1/8

  4. Students full-time hours resume week of 1/8

  5. Clinical and CM Status Updates

  6. Reviewed Project Statuses

  7. Shea Day updates + vendors w/goods, food truck raffle

  8. Overall practice focuses/updates: PT Clinician onboarding started, credentialing service rollout begins Jan, contractor bidding for sound issues, once the sound issue is resolved, 1099 recruitment begins 

    Action Plan:

    Alecia:

    1. Shea Day Meeting 1/12 at 3:30pm

    2. Find space for Katie to participate in Shea Day planning

    3. Reach out to Red Cross again

    4. Resolve sound insulation issue

    Jada:

    1. Train Sarah on Project Fig

    2. CareSource task

    3. Credentialing Rollout

    Jeremiah:

    1. Update Shea Day budget

    2. F/u w/ accountant and investors

3. Meeting Name/Focus: Team Meeting

Date: Friday, October 13, 2023

Time: 11:00 AM -12:30 AM

In Attendance: Alecia Mosley, Jada Martin, Ashley Wilson, Sarah Hargan, Sara Crockett, Katie Taylor, Erica Toney

Agenda: Practicum Project Updates

1.     Project Fig- Ashely W has created a training document that describes more info about project fig.

2.     Project Mango- Katie T has contacted 3 inner city schools with elementary students who have experienced trauma and grief.

3.     Project Baobab- Sara C has created a threads account for the Shea Center and has begun boosting our platform and engagement.

4.     Project Eucalyptus- Sarah H has created a survey to give to clients to gather data and gain feedback about the Shea Centers clinical practice.

 Action Plan:

·      Implement more clinical activities for practicum students. I.E., videos to watch, notes to read, trainings to attend, and schedule supervised sessions.

·      Therapy Fundamentals w/ Erica (rescheduled for Thursday, 10/19/23 at 11a.m.

·      Project Fact Sheet: Prepare a fact sheet on your project placement. 

·      Research at least 2 other events the shea center can get involved with by participating in or assisting the event.

·      Send Sara C any ideas or interests you may like to have posted on Shea Centers social media.

·      Look for local businesses to help out with the event and workshop.  Preferably holistic mental health services.

  • Implement updated student marketing plan via Project Baobab

  • Commit 2-4 hours/week to Fundraising/Grant work

  • Send Katie giftcard for a headshot

  • Schedule 2nd photo session in October 2023, to include Sara Crockett, and Sarah Hargan, and a backdrop for staff interested in full-body and group shots

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4. Meeting Name/Focus: Administrative Team Meeting

Date: Tuesday, October 3, 2023

Time: 3 - 4:30 pm

In Attendance: Alecia Mosley, Erica Toney, Jeremiah Bell

Agenda + Action Plan:

Practice operations updates:

  1. Project Fig processes review

  2. Waitlist + portal completion, want Jada’s input before implementation

  3. Practicum Program updates:

    1. Erica is assisting with the next Shea exercise

    2. Need project status update, email sent to the team

    3. Erica is receptive to recording intakes for students

    4. Alecia to check written consent form and obtain verbal consent from client prior to Friday’s intakes

4. Erica billing review, completed employment verification letter

5. Jeremiah and Alecia to schedule two more admin meetings to prep for Investment Pitch Sunday, Oct 9 at 9am

Additional Action Plans:

  • Implement updated student marketing plan via Project Baobab

  • Commit 2-4 hours/week to Fundraising/Grant work

  • Update website with new photos

  • Send Katie gift card for headshot

  • Schedule 2nd photo session in October 2023, to include Sara Crockett, and Sarah Hargan, and a backdrop for staff interested in full-body and group shots

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5. Meeting Name/Focus: Team Meeting

Date: Friday, September 15, 2023

Time: 1 - 3pm

In Attendance: Alecia Mosley, Erica Toney, Jada Martin, Ashley Wilson, Jeremiah Bell

Agenda: Headshot Photo Session, CEO Introduction

Action Plan:

  • Update website with new photos

  • Send Katie gift card for headshot

  • Schedule 2nd photo session in October 2023, to include Sara Crockett, and Sarah Hargan, and a backdrop for staff interested in full-body and group shots